WellCollarMoving off Pivoten? We made the same move.
Green Collar Energy ran on Pivoten before we built WellCollar. We moved our own wells, owners and interests over, and now run the whole company on it every day. Here's what we learned, what changes, and how to decide if switching is right for you.
Keep Pivoten. Add the AI phone attendant.
Attendant Only puts WellCollar's AI Phone Attendant on your own local number without changing your accounting. Upload Pivoten's well file and the attendant knows your wells by name, API number, township and nearest location. It answers landowners and haulers 24/7, logs every call and opens work orders. $199/month, or $299 with Pro. No per-well charge and no onboarding fee.
Bring your wells from Pivoten
Upload WELLS.dbf from your Pivoten data folder. You see your wells before anything is saved, and sold wells stay out. Ohio wells get map locations from ODNR.
Answers like your office would
The attendant finds the caller's well, checks for an open work order, takes their notes and emails your team a summary of every call.
Move to Core when you're ready
Your wells and work orders are already in WellCollar, so switching from Pivoten is a plan change, not a migration.
How we moved our own company
When we moved Green Collar Energy off Pivoten, every well's interests had to balance to exactly 100% on both revenue and expense before anything was saved. Here's how we approached it.
Matched by API number
We matched every well on API number only, so nothing was guessed from names that didn't line up.
Owners and their interests
Owners kept separate revenue (NRI) and expense (working interest) decimals, the way the decks actually work.
Nothing written blind
We ran each step as a dry run first and set aside any well that didn't balance, with the reason, to fix by hand.
One system instead of an accounting package plus everything else
The biggest change for most offices isn't the accounting. It's having the field, the filings and the books in the same place.
| What your office needs | In WellCollar |
|---|---|
| Owners, division of interest, revenue distribution | Owners & Revenue (in Complete) |
| Joint interest billing (JIBs) and an owner portal | Owners & Revenue (in Complete) |
| Run tickets, gauges and gas sales entered from the field, offline | Included |
| State production reports built from that field data | Included (Ohio, Pennsylvania, West Virginia, Texas) |
| Violations, inspections, work orders and alerts | Included |
| Land, leases and lease-lapse warnings | Land & Leases (in Complete) |
| Works in any web browser, office or truck | Yes |
| Users | Unlimited, on every plan |
| Contract | Month-to-month |
Questions to ask before you switch anything
Use these with any vendor, including us. A good answer is specific.
- Who moves my data, and how do I know the interests balance afterward?
- Can my pumpers enter tickets in the field without signal?
- Does the state production report come from the field data, or do we retype it?
- What does it cost all-in, including onboarding and every user?
- Is there a long-term contract?
If your office only needs accounting and your team is happy where it is, staying put can be the right call. WellCollar fits best when the field, the filings and the books are living in different places today.
Priced per well. Pay for what you use.
Most offices moving off an accounting package choose Complete, which includes Owners & Revenue. Month-to-month; the only one-time charge is onboarding, where we set up your wells before your first login. Ask us about your Pivoten data.
| Add-on for Core | What it covers | Price |
|---|---|---|
| Owners & Revenue | Owners, DOI decks, revenue distribution, JIBs, payments, invoices, 1099s, owner portal | +$3/well/mo |
| Land & Leases | Lease records, lease-lapse alerts, landowner house gas | +$1/well/mo |
| Disposal | Disposal well shipments, injection data, quarterly reports | +$50 per disposal well/mo |
| Acquisition Scout | Research any operator's wells, production and open violations | +$99/mo |
Wells above 300 are billed at 25% off. One-time onboarding: $750 up to 25 wells, $1,500 up to 100, $3,000 up to 300, quoted above that.
Talk to an operator who's made the switch
Tell us how your office runs today and we'll talk through what switching would involve for you.